SUMMARY

Reporting to the BCCSU Executive Director(s) or designate(s), the Administrative Assistant to the Executive Director provides effective and efficient day-to-day administrative functions including scheduling and prioritizing appointments, arranging meetings, distributing agendas, taking meeting minutes, preparing correspondence, drafting presentations and organizing related travel needs. The Administrative Assistant liaises with internal and external organizations on behalf of the Office of the Executive Director(s). The Administrative Assistant assists with academic and research related duties such as journal submissions, maintaining curriculum vitae requirements (CV’s) and teaching dossiers, professional memberships and designations and the submission of research grants for Investigators. This position prepares incurred expenses for reimbursement liaises with internal and external agencies while working with confidential and sensitive information.



SKILLS
  • Ability to type at a minimum of 60 WPM.
  • Ability to operate related office equipment.
  • Demonstrated ability to work in a team environment with minimal supervision, establish priorities and meet deadlines.
  • Exceptional organizational, time management and problem-solving skills.
  • Demonstrated ability to communicate and respond effectively to inquiries, both verbally and in writing.
  • Flexibility to meet and adapt to changes in organizational priorities.
  • Ability to coordinate complex meetings with internal and external contacts.
  • Intermediate word processing, spreadsheet, presentation, desktop publishing and database software skills.
  • Excellent interpersonal skills, including tact and diplomacy.
  • Ability to maintain effective working relationships with internal and external individuals and organizations.
  • Demonstrated attention to detail, capability of decision making and problem solving within predetermined guidelines.
  • Ability to handle confidential information with discretion.
  • Comprehensive knowledge of the sensitivity to issues around substance use.


EDUCATION

A level of education, training and experience equivalent to a diploma or degree in a related field plus a minimum of three (3) years’ recent experience working in an administrative assistant for a senior leader in a health care, medical and/or academic research or equivalent setting. An undergraduate degree in a health related field is an asset. Previous experience in a health research environment is preferred.



DUTIES
  • Coordinates the day-to-day administrative functions for the Executive Director(s) or designate(s) which includes organizing activities/initiatives/correspondence including scheduling and prioritizing appointments, arranging meetings, distributing agendas, taking meeting minutes, following up on action items, preparing correspondence and drafting presentations.
  • Makes required travel arrangements and reservations including confirming dates, contacting travel agents, obtaining cost and billing information and submitting expense reports for reimbursement to the BCCSU Financial Coordinator. Verifies and forwards itineraries as required.
  • Responds to verbal and written inquiries and forwards to appropriate designate. Identifies, prioritizes and takes follow-up action on items as required.
  • Utilizes word processing, spreadsheet and graphics software to produce a variety of reports, correspondence and presentation materials for meetings/seminars. Ensures materials, handouts, videos and other supplies for meetings/seminars are complete, accurate and available.
  • Liaises with internal and external agencies on behalf of Executive Director(s) including staff within PHC and Health Authorities, government, Foundations, Research Agencies and Universities and works with confidential and sensitive information using discretion.
  • Ensures academic materials are up to date which includes teaching dossier and curriculum vitae formats, academic institution templates, professional affiliations and annual memberships.
  • Uploads and submits manuscripts, and supporting materials related to scientific publications to peer-reviewed journals platform.
  • Assists with the submission of research grants for Investigators including collecting signatures and supporting documentation/ letters, ensuring all materials are uploaded onto the online platforms in a timely manner.
  • Prepares expenses and related documentation by compiling receipts, credit card statements and completing cheque requests for reimbursement. Reviews and ensures appropriate account information is included on the documents.
  • Liaises with internal and external agencies including staff within PHC and Health Authorities, government, Foundations, Research Agencies and Universities and works with confidential and sensitive information using discretion.
  • Updates and maintains related filing systems for the designated leader/ project to ensure efficient and effective retrieval of information.
  • Performs other related duties as assigned.


For more information and to apply:

http://www.providencehealthcare.org/careers/postings/administrative-assistant-executive-director-bc-centre-substance-use-bccsu

Posting Number: PHC19-118760

SUMMARY

Reporting to the Director, Administrative Services, BCCSU, the Front Desk Office Assistant provides a variety of clerical support for the BCCSU such as greeting visitors, answering telephone calls, answering general enquiries and referring enquiries as appropriate; opening, screening and distributing incoming mail and processing outgoing mail; scheduling appointments, managing meeting room calendars, updating databases, handling confidential information, typing a variety of information utilizing various word processing, faxing, photocopying and ordering supplies.



SKILLS
  • Demonstrated ability in handling sensitive and confidential information.
  • Working knowledge of office practices and procedures.
  • Intermediate skills using a variety of software programs (MS Office: Word, PowerPoint, Excel, Outlook; Internet).
  • Ability to multitask, organize and prioritize workload.
  • Ability to work in a team environment and with minimal supervision.
  • Ability to adapt, be flexible to changing priorities and demands under pressure and to meet deadlines.
  • Ability to demonstrate effective interpersonal skills.
  • Ability to communicate effectively both verbally and in writing including grammar, spelling and proofreading skills.
  • Ability to anticipate potential problems / conflicts and take appropriate action.
  • Ability to keyboard at 50 WPM.
  • Ability to deal effectively in challenging situations.
  • Ability to take initiative to develop and improve systems, procedures and processes.


EDUCATION

Completion of an Office Administration Certificate plus two years’ of recent, related office experience or an equivalent combination on education, training and experience.



DUTIES
  • Performs reception duties such as greeting and directing visitors, answering general enquiries and referring enquiries as appropriate.
  • Reviews and flags for appropriate action of day-to-day incoming material and confidential correspondence including mail, e-mail and voicemail. Processes and prioritizes information, screens, triages and acts upon requests and enquiries, including confidential and sensitive information.
  • Opens, screens, sorts and distributes incoming mail and redirects as appropriate for response as required.
  • Processes outgoing mail, arranges courier pick-ups, and sends and receives faxes.
  • Performs telephone reception duties such as receiving and screening telephone calls, redirecting callers to voicemail or as appropriate. Updates and creates distribution lists for a variety of directories.
  • Maintains equipment and stationery supplies according to department needs and budget by identifying depleting items, completing appropriate requisitions to order replacement items and verifying receipt of items by comparing order received to purchase order. Organizes and maintains the central supply room. Utilizes the E-Pro, Royal Printers, Vancity Couriers, and Grand and Toy websites to order supplies.
  • Prioritizes own daily reception duties and workload including mail, e-mail, and voicemails to ensure deadlines are met. Takes initiative and identifies inefficiencies in office procedures and makes recommendations to the Director, Administrative Services.
  • Coordinates and monitors usage of supplies including Blacktop taxi vouchers for the department.
  • Manages and coordinates Howe building passes for all BCCSU employees. Acts as primary liaison between the fourth floor and the property management company. Advises of facility-related concerns brought forward by staff, such as maintenance issues.
  • Arranges maintenance and repairs on department equipment such as fax, photocopier, and printer and takes appropriate action with reference to warranty information.
  • Performs other related duties as assigned.


For more information and to apply:

http://www.providencehealthcare.org/careers/postings/front-desk-office-assistant-bccsu

Posting Number: PHC19-118506

We have recently posted a temporary full-time Project Coordinator to help support the BCCSU Medical Writing team. In this role you will have an opportunity to work with a dynamic team and provide support on a range of clinical care guidance and education projects, including clinical practice guidelines, clinical educational programs, policy reports, and grant proposals. We are looking for someone with strong administrative and organizational skills and experience working with interdisciplinary teams in a research, healthcare or harm reduction environment. Experience in developing technical documentation or with digital design applications would be an asset to this role. If you are looking for an exciting opportunity to contribute to improving the provincial system of substance use care we want to hear from you!

SUMMARY

Reporting to the Project Manager, the Project Coordinator provides operational and administrative support to project staff in the implementation and conduct of the project in accordance with applicable policies, standards, procedures, and protocols. This position documents, tracks and reports of key activities; maintains an understanding of the project schedule, deliverables, and commitments; works with relevant staff on developing project actions and monitoring deliverables. Functions as the point of contact to receive and convey information related to the project(s). Communicates project status to all stakeholders and prepares and establishes reports, briefing documents and presentations. Coordinates and schedules appointments and meetings; prepares agendas, records meeting notes.



SKILLS
  • Excellent time management skills including the ability to prioritize work and meet deadlines.
  • Ability to work collaboratively with other team members and ability to work independently with minimal supervision.
  • Ability to communicate effectively both verbally and in writing.
  • Excellent interpersonal skills and ability to work collaboratively with individuals at all levels internally and externally.
  • Ability to manage multiple competing priorities and projects simultaneously in a fast-paced environment under deadlines.
  • Demonstrated knowledge and understanding of and sensitivity to diversity issues.
  • Computer literacy including experience in Microsoft Office suite (Word, Excel, PowerPoint) and reference management software.


EDUCATION

Bachelor’s Degree in Health or Social Sciences, Public Health, Public Policy or related field supplemented with a minimum of two (2) years recent, related experience in project coordination or an equivalent combination of education, training, and experience.

Knowledge and/or experience working in addiction, public health, health services, HIV and hepatitis are an asset. Experience working within a large, complex organization is an asset. Experience in coordinating projects and/or grant-based programs are an asset. Experience in preparing documents, reports, and communication materials. Experience with knowledge translation and ability to convey both research and evaluation findings and medical concepts to a range of audiences is an asset.



DUTIES
  • Provide operational and administrative support to the Project Manager and other project staff in the development and operational implementation of assigned projects and initiatives. Act as a resource to project team and staff, including developing project actions, providing support, monitoring deliverables, and maintaining project timelines.
  • Track project progress according to project plan, monitor and report on the status of projects and major issues/obstacles encountered. In collaboration with the Project Manager, identify and support resolution to problems or barriers for successful research projects/change initiatives completion.
  • Maintain an understanding of the project schedule(s), deliverables, and commitments as set out in project charters and other work plans. Execute project plan according to project methodologies, ensuring the successful and coordinated completion of project components.
  • Communicate project status and contribute to positive working relationships with a diverse set of stakeholders, including regional and national government officials, healthcare providers, and people who use substances.
  • Prepare reporting materials, including written reports, briefing documents, and presentations. Monitors period, quarterly, mid-year and year-end budget expenditures and reports variances. Gathers and summarizes financial information related to assigned projects for submission to the Project Manager and funder(s).
  • Assist in the development of knowledge translation materials and effective strategies for dissemination of promotional materials.
  • Plan and manage logistics for meetings, ranging from small team meetings to large stakeholder meetings, including management of catering, facilities, preparation and delivery of materials and presentations, producing meeting agendas, minutes, and summaries, and follow-up.
  • Perform other related duties as assigned.


For more information and to apply:

http://www.providencehealthcare.org/careers/postings/project-coordinator-bccsu-1

Posting Number: PHC19-117729

In this role you will have an opportunity to work with a dynamic team and provide support on a range of clinical care guidance and education projects, including clinical practice guidelines, clinical educational programs, policy reports, and grant proposals. We are looking for someone with strong administrative and organizational skills and experience working with interdisciplinary teams in a research, healthcare or harm reduction environment. Experience in developing technical documentation or with digital design applications would be an asset to this role. If you are looking for an exciting opportunity to contribute to improving the provincial system of substance use care we want to hear from you!

SUMMARY

Reporting to the Project Manager, the Project Coordinator provides operational and administrative support to project staff in the implementation and conduct of the project in accordance with applicable policies, standards, procedures, and protocols. This position documents, tracks and reports of key activities; maintains an understanding of the project schedule, deliverables, and commitments; works with relevant staff on developing project actions and monitoring deliverables. Functions as the point of contact to receive and convey information related to the project(s). Communicates project status to all stakeholders and prepares and establishes reports, briefing documents and presentations. Coordinates and schedules appointments and meetings; prepares agendas, records meeting notes.



SKILLS
  • Excellent time management skills including the ability to prioritize work and meet deadlines.
  • Ability to work collaboratively with other team members and ability to work independently with minimal supervision.
  • Ability to communicate effectively both verbally and in writing.
  • Excellent interpersonal skills and ability to work collaboratively with individuals at all levels internally and externally.
  • Ability to manage multiple competing priorities and projects simultaneously in a fast-paced environment under deadlines.
  • Demonstrated knowledge and understanding of and sensitivity to diversity issues.
  • Computer literacy including experience in Microsoft Office suite (Word, Excel, PowerPoint) and reference management software.


EDUCATION

Bachelor’s Degree in Health or Social Sciences, Public Health, Public Policy or related field supplemented with a minimum of two (2) years recent, related experience in project coordination or an equivalent combination of education, training, and experience.

Knowledge and/or experience working in addiction, public health, health services, HIV and hepatitis are an asset. Experience working within a large, complex organization is an asset. Experience in coordinating projects and/or grant-based programs are an asset. Experience in preparing documents, reports, and communication materials. Experience with knowledge translation and ability to convey both research and evaluation findings and medical concepts to a range of audiences is an asset.



DUTIES
  • Provide operational and administrative support to the Project Manager and other project staff in the development and operational implementation of assigned projects and initiatives. Act as a resource to project team and staff, including developing project actions, providing support, monitoring deliverables, and maintaining project timelines.
  • Track project progress according to project plan, monitor and report on the status of projects and major issues/obstacles encountered. In collaboration with the Project Manager, identify and support resolution to problems or barriers for successful research projects/change initiatives completion.
  • Maintain an understanding of the project schedule(s), deliverables, and commitments as set out in project charters and other work plans. Execute project plan according to project methodologies, ensuring the successful and coordinated completion of project components.
  • Communicate project status and contribute to positive working relationships with a diverse set of stakeholders, including regional and national government officials, healthcare providers, and people who use substances.
  • Prepare reporting materials, including written reports, briefing documents, and presentations. Monitors period, quarterly, mid-year and year-end budget expenditures and reports variances. Gathers and summarizes financial information related to assigned projects for submission to the Project Manager and funder(s).
  • Assist in the development of knowledge translation materials and effective strategies for dissemination of promotional materials.
  • Plan and manage logistics for meetings, ranging from small team meetings to large stakeholder meetings, including management of catering, facilities, preparation and delivery of materials and presentations, producing meeting agendas, minutes, and summaries, and follow-up.
  • Perform other related duties as assigned.


For more information and to apply:

http://www.providencehealthcare.org/careers/postings/industry-project-coordinator-bccsu

Posting Number: PHC19-117726

SUMMARY

Reporting to the appropriate Director or Program Manager, the Clinical Project Coordinator is responsible for supporting the planning, development, coordination, implementation and evaluation of provincial clinical practice and education initiatives. Coordinates complex project activities across the education and training and clinical care guidance functions of the BCCSU to ensure deliverables are completed on time and on budget. In addition to working closely with the clinical and education teams, works collaboratively with other staff and a number of provincial stakeholders, including Regional Health Authorities and health care professionals who are content experts.



SKILLS
  • Demonstrated knowledge of addiction medicine and/or addiction nursing.
  • Demonstrated knowledge of nursing practice, regulation and medical education.
  • Comprehensive knowledge of project management principles and methodologies.
  • Demonstrated ability to implement project plans, meet timelines, juggle competing priorities and creatively problem-solve to realize project completion.
  • Demonstrated ability to multi-task with attention to detail and awareness of broader structural and institutional issues.
  • Strong written and verbal communication skills.
  • Strong organizational and interpersonal skills.
  • Experience working with health systems partners and building and strengthening relationships with key stakeholders.
  • Knowledge of social determinants of health and commitment to addressing the needs of people who are marginalized and face barriers in accessing care.
  • Proficiency in Microsoft Office.
  • Experience in or ability to quickly learn computer programs/interfaces.
  • Knowledge of online survey tools.


EDUCATION

A level of education, training and experience equivalent to a Degree in public health or a related field. Master’s degree is preferred. A minimum of three (3) years recent, related experience in a coordination role, including project management. A minimum of three (3) years of experience working in a health care environment is an asset.



DUTIES
  • Provides project coordination for clinically focused BCCSU projects and resources, may include contributing to ongoing projects with CRISM.
  • Works collaboratively with members of the interdisciplinary team to plan, develop and implement clinical practice and education initiatives designed for improving patient/client care.
  • Works closely with health care professionals who are content experts and other stakeholder groups, to develop clinically relevant materials that are appropriate to the target audience.
  • Tracks project progress according to project plan, monitors and reports on the status of projects and major issues/obstacles encountered.
  • In collaboration with the appropriate Director or Program Manager, makes recommendations regarding project scope changes, rationale for change, seeks consensus and proceeds as needed. Maintains project timelines.
  • Provides advice and consultation in the areas of resource planning, program and health system improvement, and education to support BCCSU initiatives.
  • Gathers, evaluates and synthesizes research evidence to develop and effectively communicate substance use/substance use disorder content through a variety of mediums including; print resources, electronic communication, presentations and social marketing initiatives.
  • Works in tandem with internal stakeholders to support short-term and long-term needs that enable the success of BCCSU clinical initiatives.
  • Collaborates with team and all stakeholders to build relationships that promote the achievement of cooperative goals and contributes to an atmosphere of trust and mutual respect.
  • Performs other duties as required.


For more information and to apply:

http://www.providencehealthcare.org/careers/postings/clinical-project-coordinator-bccsu

Posting Number: PHC19-118803

In this role you will have an opportunity to develop clinical care guidelines to address critical public health issues such as the opioid crisis. Other documentation that you will have the opportunity to create include: briefing notes, reports and resources for clinicians, policy-makers, and the public to use. To be successful in this position you should have a passion for scientific writing, editing, project management and research. If you have experience in working collaboratively in a team, exposure to working in a research, healthcare or harm reduction environment, and are able to think critically and creatively in order to solve a problem, we want to hear from you. If you get excited about scientific writing, have experience with grant writing, authoring reviews or reports, and/or working as a science writer we want to hear from you! This is your chance to make a difference on a provincial and national level.

SUMMARY

Working under the direction of the Director, Clinical Activities and Development, the Medical Writer reports to the Senior Medical Writer and performs a variety of duties related to coordinating, writing and editing major clinical care guidance and education projects. The Medical Writer works with and acts as a resource to interdisciplinary project teams, committees, working groups, including internal and external stakeholders at all levels. The Medical Writer navigates complex healthcare and social contexts with diplomacy and achieves project goals and deliverables through effective facilitation, communication and consensus building techniques.



SKILLS
  • Ability to interpret and communicate clinical terminology, research data and statistical language.
  • High level of computer literacy, including proficiency in using Microsoft Word, Excel, PowerPoint, and reference management software (e.g., EndNote). Experience with Adobe Creative Suite an asset.
  • Excellent stakeholder relation skills, including diplomacy, tact, and the ability to navigate conflicting views and perspectives.
  • Excellent organizational skills and record keeping.
  • Self-directed with strong writing, analytical, and research skills.
  • Meticulous attention to detail and accuracy.
  • Ability to prioritize, multi-task and problem-solve in a fast-paced environment, and effectively manage urgent and long-term deadlines.
  • Ability to work and learn independently with minimal supervision required, as well as collaborate well as part of a larger team.
  • Familiarity with concepts related to addiction medicine, public health research and the social determinants of health is an asset.
  • An understanding of the ways in which laws and policies have contributed to the marginalization of people who use drugs, or a willingness to learn.


EDUCATION
  • Master’s Degree in Health Sciences, Public Health or Science with a minimum of two (2) years’ of relevant experience working in an academic research setting (e.g., medical writer, grant facilitator, research coordinator or project manager) or an equivalent combination of education, training and experience. Consideration will be given to candidates with degrees/diplomas in other disciplines who have significant proven experience in scientific and grant writing.
  • Additional relevant training or certification an asset (e.g., formal training in grant writing, editing, or technical writing certification; membership in a professional writing society).
  • Experience conducting academic literature reviews using a variety of databases (e.g., PubMed, Medline, EMBASE, CINAHL, etc.) and summarizing findings in narrative format (e.g., manuscripts, reports, guidance documents, continuing medical education materials, etc.).
  • Experience with scientific writing, communications, and publishing, preferably in a medical or health-related context.
  • Past work in a health-related academic/research/education setting with specific experience in clinical research or education is an asset.
  • Knowledge and experience in grant facilitation and writing, editing, assembling and submitting grant proposals to CIHR and NIDA/NIH is an asset.
  • Project management experience and/or training is an asset.


DUTIES
  • Leads research, writing and editing process on a variety of clinical and health research-related writing projects, including, but not limited to: clinical care guidelines, clinical practice tools, clinical education courses, education and training materials, evidence reviews, policy briefs, grant proposals, stewardship and progress reports, briefing notes, project summaries, presentations, website copy, and press materials. Projects and project teams may be local, provincial, national or international in scope.
  • Develops project plans, tracks project progress, and monitors and reports to the project lead and/or team on status and major issues/obstacles encountered in execution of clinical care guidance and education writing projects.
  • Makes recommendations regarding any changes to project scope, rationale for change, seeks approval and/or consensus from the project team and proceeds as needed.
  • Conducts literature reviews, identifies relevant research findings, and assesses quality of research findings using established methodologies. Interprets and summarizes research findings clearly and accurately, and in a format tailored for the intended audience.
  • Executes clinical care guidance and education writing projects according to established methodologies, ensures successful and coordinated completion of projects, and ensures readiness of final product for dissemination and/or implementation.
  • With support from the Director, Clinical Activities and Development, the Senior Medical Writer, and/or project lead(s), assumes a high degree of responsibility for ensuring that final products are of high quality, accurate, and compliant with local, provincial and national standards of practice, professional codes of conduct, and relevant legislation (e.g., the Health Professions Act).
  • Acts as a key resource and content expert to project lead(s), the project team, internal and eternal stakeholders, and the organization at large throughout lifespan of major clinical care guidance and education writing projects.
  • Navigates complex healthcare and social contexts and conflicting perspectives that may exist or emerge when working with interdisciplinary committees/working groups with professionalism and diplomacy.
  • Aids project lead(s) and project team in collaborative decision-making through effective and respectful communication, facilitation, consensus building techniques and development of decision-making aids or tools.
  • Establishes positive working relationships with all members of the project team in order to ensure successful outcomes and cooperation.
  • Manages several writing projects simultaneously, each involving a distinct scope of work and project teams.
  • Balances competing priorities and shifts tasks as needed to ensure the timely and accurate completion of all writing projects. Provides work direction to students and other designated staff as required.
  • Provides grant writing and facilitation support as needed. Duties may include development, assembly and submission of large-scale grant funding proposals and related documents (e.g., letters, budgets, reference lists, appendices, curricula vitae) according to specific institutional guidelines.
  • Provides advanced editing and writing support to the organization as needed.
  • Performs other related duties as required.


For more information and to apply:

http://www.providencehealthcare.org/careers/postings/medical-writer-bc-centre-substance-use-0

Posting Number: PHC19-117697

Reporting to the Clinical Engagement Lead, the Assistant, Education and Training provides administrative support to the BCCSU Education Team. The incumbent supports the development and administration of business processes for various education programs, provides content and updates for the Education and Training website, registers and tracks online learners, facilitates access to electronic learning and development applications, and compiles and distributes materials. The position also supports the coordination of learning opportunities and the scheduling/coordination of meetings, teleconferences, and video conferences. This includes existing clinical and organizational education and training programs as well as newly developed programs.

SUMMARY

Reporting to the Director(s)/ Manager(s)/ Research Leader(s) or designate(s), the Administrative Assistant provides effective and efficient day-to-day administrative functions including scheduling and prioritizing appointments, arranging meetings, distributing agendas, taking meeting minutes, preparing correspondence, drafting presentations and organizing related travel needs. The Administrative Assistant assists with academic and research related duties such as journal submissions, maintaining curriculum vitae requirements (CV’s) and teaching dossiers, professional memberships and designations and the submission of research grants for Investigators. This position prepares incurred expenses for reimbursement liaises with internal and external agencies while working with confidential and sensitive information.



SKILLS
  • Ability to type at a minimum of 60 WPM.
  • Ability to operate related office equipment.
  • Demonstrated ability to work in a team environment with minimal supervision, establish priorities and meet deadlines.
  • Exceptional organizational, time management and problem-solving skills.
  • Demonstrated ability to communicate and respond effectively to inquiries, both verbally and in writing.
  • Flexibility to meet and adapt to changes in organizational priorities.
  • Ability to coordinate complex meetings with internal and external contacts.
  • Intermediate word processing, spreadsheet, presentation, desktop publishing and database software skills.
  • Excellent interpersonal skills, including tact and diplomacy.
  • Ability to maintain effective working relationships with internal and external individuals and organizations.
  • Demonstrated attention to detail, capability of decision making and problem solving within predetermined guidelines.
  • Ability to handle confidential information with discretion.
  • Comprehensive knowledge of the sensitivity to issues around substance use.


EDUCATION

A level of education, training and experience equivalent to a diploma or degree in a related field plus a minimum of three (3) years’ recent experience working in an administrative or coordinator role in a health care, medical and/ or academic research setting. An undergraduate degree in a health related field is an asset. Previous experience in a health research environment is preferred.



DUTIES
  • Coordinates the day-to-day administrative functions for the Director(s)/ Manager(s)/Research Leader(s) or designate(s) which includes organizing activities/initiatives/correspondence including scheduling and prioritizing appointments, arranging meetings, distributing agendas, taking meeting minutes, following up on action items, preparing correspondence and drafting presentations.
  • Makes required travel arrangements and reservations including confirming dates, contacting travel agents, obtaining cost and billing information and submitting expense reports for reimbursement to the BCCSU Financial Manager. Verifies and forwards itineraries as required.
  • Responds to verbal and written inquiries and forwards to appropriate designate. Identifies, prioritizes and takes follow-up action on items as required.
  • Answers queries from trainees including summer, graduate or post-graduate students.
  • Ensures academic materials are up to date which includes teaching dossier and curriculum vitae formats, academic institution templates, professional affiliations and annual memberships.
  • Uploads and submits manuscripts, and supporting materials related to scientific publications to peer-reviewed journals platform.
  • Assists with the submission of research grants for Investigators including collecting signatures and supporting documentation/ letters, ensuring all materials are uploaded onto the online platforms in a timely manner.
  • Prepares expenses and related documentation by compiling receipts, credit card statements and completing cheque requests for reimbursement. Reviews and ensures appropriate account information is included on the documents.
  • Liaises with internal and external agencies and works with confidential and sensitive information using discretion.
  • Utilizes word processing, spreadsheet and graphics software to produce a variety of reports, correspondence and presentation materials for meetings/ seminars. Ensures materials, handouts, videos and other supplies for meetings/seminars are complete and available.
  • Updates and maintains related filing systems for the designated leader/ project to ensure efficient and effective retrieval of information.
  • Performs other related duties as assigned.


For more information and to apply:

http://www.providencehealthcare.org/careers/postings/project-coordinator-1-bc-centre-substance-use-1

Posting Number: PHC19-118502

SUMMARY

Reporting to the Director of Strategic Initiatives and Special Projects, the Indigenous Cultural Safety Coordinator is responsible for supporting the advancement of cultural safety and the practice of cultural humility at the British Columbia Centre in Substance Use (BCCSU) in our commitment to reconciliation. The role will involve supporting the ongoing implementation of the BCCSU’s Indigenous Cultural Safety Framework and training programs under the leadership of the Director of Strategic Initiatives and Special Projects, in a way that is relevant to the values and strategic directions of the BCCSU with the goal of enhancing the BCCSU’s mandate to develop, help implement, and evaluate evidence-based approaches to substance use and addiction in a culturally safe manner



SKILLS
  • Knowledge and understanding of Indigenous Culture and History in BC and Canada.
  • Knowledge and understanding of the social determinants of health for Indigenous peoples in Canada.
  • Demonstrated ability to communicate effectively both verbally and in writing.
  • Demonstrated highly specialized skills in assessing and managing conflict in often cross cultural, emotionally charged, and complex learning environments.
  • Demonstrated ability to work with Indigenous communities and build positive relationships.
  • Demonstrated ability to lead, problem solve, and utilize team building skills.
  • Demonstrated ability to be self-directed, work independently and collaboratively in a work environment.
  • Demonstrated ability to deal with cultural issues sensitively.
  • Demonstrated ability to design education material and lesson plans.
  • Demonstrated ability to facilitate cultural safety training or other dialogue sessions.
  • Ability to utilize strong interpersonal skills to deal with others effectively including strong critical thinking and problem solving skills.
  • Commitment to ongoing professional development.
  • Proven ability to work well under pressure, either related to deadlines or unforeseen circumstances.
  • Ability to operate related equipment, including computer hardware and software.
  • Physical ability to perform the duties of the position.


DUTIES
  • Supports the implementation of Indigenous cultural safety and humility education in collaboration with partners, stakeholders and Indigenous service providers.
  • Supports and participates in the development and review of guidelines/policies, systems and instruments to support the achievement and maintenance of Indigenous cultural safety in all recommendations, strategies, and initiatives of the BCCSU.
  • Develops education and training materials.
  • Acts as a resource and reliable first contact to BCCSU staff to provide support to respond to cultural safety and humility training needs.
  • Works collaboratively partners, stakeholders, Elders and Indigenous community partners to support the BCCSU in our mandate to develop, help implement, and evaluate evidence-based approaches to substance use and addiction in a culturally safe manner.
  • Tracks progress, monitors and reports on the status and major issues/obstacles encountered.
  • Identifies and supports resolution to problems or barriers.
  • Maintains an understanding of schedule(s), deliverables, and commitments as set out in the implementation of the Indigenous Cultural Safety Framework.
  • Communicates implementation status and contributes to positive working relationships with all stakeholders.
  • Prepares reporting materials, including written reports, briefing documents, and presentations. Monitors period, quarterly, mid-year and year-end budget expenditures and reports variances.
  • Plans and manages logistics for meetings, ranging from small team meetings to large stakeholder meetings and training sessions, including management of catering, facilities, preparation and delivery of materials and presentations, producing meeting agendas, minutes, and summaries, and follow-up.
  • Performs other related duties as required.


For more information and to apply:

http://www.providencehealthcare.org/careers/postings/project-coordinator-1-bc-centre-substance-use-1

Posting Number: PHC19-118319

SUMMARY

Reporting to the Project Manager, Implementation & Partnerships, the Drug Checking Operational Technician is responsible for performing point-of-care drug checking in designated areas within the Lower Mainland using Fourier Transform Infrared (FTIR) spectroscopy and fentanyl immunoassay strips. The Technician communicates back the results of point-of-care drug checks to clients in a meaningful and respectful way and positively interacts with clients and site staff and shares harm reduction information as needed. The Technician meticulously tracks data and facilitates the proper storage and transportation of samples to laboratories for additional analysis.



SKILLS
  • Knowledge and awareness of harm reduction issues.
  • Demonstrated ability to remain neutral, non-judgmental and professional when interacting with and supporting marginalized client populations.
  • Demonstrated understanding of the confidentiality and sensitivity of the role.
  • Demonstrated ability to operate related equipment and the ability to learn new technologies.
  • Computer literacy including experience in Microsoft Office suite and database applications.
  • Demonstrated ability to communicate effectively both verbally and in writing.
  • Excellent ability to work and learn independently with minimal supervision and collaborate in a larger team.
  • Ability to manage multiple competing priorities in a fast-paced environment.
  • Demonstrated ability to establish and maintain rapport with clients and stakeholders, including strong interpersonal skills and demonstrated professionalism and diplomacy.
  • Demonstrated ability to analyze and resolve problems.


EDUCATION
  • Minimum of a Bachelor of Science with a major in chemistry, biology, or a related field.
  • Experience working with people who use drugs and/or other marginalized client populations.
  • Strong awareness and understanding of harm reduction issues; experience working in a harm reduction setting is an asset.
  • Knowledge of public health, health services or related fields is an asset.
  • Computer proficiency in Microsoft Office.
  • Valid BC Driver’s license, access to a vehicle and be willing to travel around the Lower Mainland.


DUTIES
  • Operate point-of-care drug checking technologies including fentanyl test strips and Fourier-Transform Infrared (FTIR) spectrometers at multiple specified locations in the Lower Mainland and aim to enhance client awareness of harm reduction practices.
  • Communicate drug checking analysis results to clients at point-of-care and answer any questions related to drug checking methods and outcomes.
  • Facilitate the proper onsite storage and transportation of samples for laboratory testing.
  • Support clients by highlighting relevant harm reduction information and liaising with site staff, including informing clients of relevant community services, programs, and organizations as applicable.
  • Follow proper evaluation, data collection, and device storage/transportation protocols, including meticulously tracking data and information and sending out public health alerts as needed.
  • Perform other related duties as assigned.


For more information and to apply:

http://www.providencehealthcare.org/careers/postings/drug-checking-operational-technician-1

Posting Number: PHC19-118435

Addiction Medicine Career Opportunities in Health Authorities


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