Reporting to Clinical Director, BCCSU the Program Manager Fellowships and Education, BCCSU is responsible for the management of all projects for the interdisciplinary addiction medicine fellowship program and aligned clinical education programs. This may include planning and governance, overseeing successful implementation and evaluation of clinically focused educational programs, research, grant facilitation, and building relationships with key stakeholders as required. The PM is accountable for achieving successful delivery of activities for the fellowships and aligned clinical education programs at the program level by meeting organizational requirements according to time, quality/scope and budget constraints. Working with the program leadership, the PM will create the program implementation plan, work plans, funding proposals, policies and procedures and partake in program evaluation. This position is accountable for overseeing the development of progress reports and updates to funding agencies and BCCSU leadership.
- Excellent ability to work and learn independently with minimal supervision and ability to collaborate in a larger team.
- Strong interpersonal and written communication skills within a complex interdisciplinary environment.
- Ability to manage multiple competing priorities and projects simultaneously in a fast-paced environment under deadlines.
- Excellent project organization, implementation, and networking skills.
- Comprehensive understanding of, and sensitivity to, diversity issues.
- Excellent research skills, with an ability to analyze results.
- Computer literacy including experience in Microsoft Office suite, reference management tools (e.g., EndNote), database applications and database management.
- Ability to take initiative including independent thinking and creative problem-solving to implement project plans and realize project completion.
- Exceptional organization, planning and analytical skills, and meticulous attention to detail.
- Ability to work effectively under time pressure to meet deadlines, multi-task, and resolve problems in a timely manner.
- Master’s Degree or equivalent in Health Sciences, Health Administration, Epidemiology, Public Health, Public Policy or related field preferred.
- Minimum of three (3) to five (5) years recent, related experience in program coordination or project management in a demanding academic, clinical healthcare setting.
- Knowledge and/or experience working in addiction, public health, infectious disease, health services and with vulnerable populations an asset.
- Experience in organizing, coordinating, and managing projects and/or grant-based programs and supervising data collection activities is an asset.
- Demonstrated knowledge of undergraduate and post-graduate training pathways in British Columbia for health care providers is an asset (i.e. fellowships, residencies).
- Experience in preparing documents, reports, briefing notes and communication materials. Experience with knowledge translation and ability to convey both research and evaluation findings and medical concepts to a range of audiences.
- Travel both locally and nationally may be required.
- Manages and oversees a selection of the various BCCSU’s education programs, including the interdisciplinary addiction fellowship program. This includes oversight from planning and implementation to completion, including strategic work plan development, communications and meetings, management of timelines and resources, management of budget, production of deliverables, and knowledge translation activities.
- Oversees project coordinators and other administrative staff on assigned projects including adequate and required training. Additionally, identifies areas of concern and escalates to program leadership, as appropriate.
- Ensures effective project plans are in place and operational for the various education program. Works proactively with the program leadership to set priorities in accordance with applicable program plans, and organizational standards and emerging educational priorities.
- Ensures optimal utilization of available resources across projects as appropriate.
- Contributes to the development of funding proposals, briefing notes and other policy focused documents for government and other stakeholders.
- Assists with the development and establishment of educational policy and program evaluation recommendations.
- Engages in the development of knowledge translation materials and effective strategies for dissemination and implementation of program outcomes, including peer review journals, policy reports, and infographics.
- Responds to information requests and coordinates communication of responses with various departments within the organization.
- Establishes positive working relationships and partnerships with a diverse set of stakeholders, including regional and national government officials, healthcare providers, educational institutions, researchers, sponsors, and people who use substances.
- Maintains ongoing support from program funders and stakeholder groups, conducts consultations as needed, and keeps parties informed of program scope, status, and expectations.
- Maintains professional development acumen around educational programming in substance use and addiction, including social and policy issues affecting people who use drugs in order to integrate current evidence and knowledge into educational efforts.
- Accountable for overseeing annual progress reports to funding agencies and ongoing documentation of projects as needed. Reports to BCCSU leadership regarding status updates, program deliverables, and outcomes on a regular basis. Liaise and engages with BCCSU staff when necessary to ensure that projects are implemented in alignment with BCCSU initiatives.
- Perform other related duties as assigned.
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