Do you love education, health sciences, and social justice? Do you want to make meaningful change for people who use drugs? Do you spend time thinking about how to spur practice change? We’re seeking an organized individual to join the clinical education team at the BC Centre on Substance Use. This position can work remotely with optional in-office workspace. Applicant must live in BC. Please submit resume and cover letter as one pdf attachment. We’re looking to hire someone between $44,088 - $55,110 per year.

Reporting to the Director(s)/ Manager(s)/ Research Leader(s) or designate(s), the Administrative Assistant provides effective and efficient day-to-day administrative functions including scheduling and prioritizing appointments, arranging meetings, distributing agendas, taking meeting minutes, preparing correspondence, drafting presentations and organizing related travel needs. The Administrative Assistant assists with academic and research related duties such as journal submissions, maintaining curriculum vitae requirements (CV’s) and teaching dossiers, professional memberships and designations and the submission of research grants for Investigators. This position prepares incurred expenses for reimbursement liaises with internal and external agencies while working with confidential and sensitive information.

• Ability to type at a minimum of 60 WPM.
• Ability to operate related office equipment.
• Demonstrated ability to work in a team environment with minimal supervision, establish priorities and meet deadlines.
• Exceptional organizational, time management and problem-solving skills.
• Demonstrated ability to communicate and respond effectively to inquiries, both verbally and in writing.
• Flexibility to meet and adapt to changes in organizational priorities.
• Ability to coordinate complex meetings with internal and external contacts.
• Intermediate word processing, spreadsheet, presentation, desktop publishing and database software skills.
• Excellent interpersonal skills, including tact and diplomacy.
• Ability to maintain effective working relationships with internal and external individuals and organizations.
• Demonstrated attention to detail, capability of decision making and problem solving within predetermined guidelines.
• Ability to handle confidential information with discretion.
• Comprehensive knowledge of the sensitivity to issues around substance use.

• A level of education, training and experience equivalent to a diploma or degree in a related field plus a minimum of three (3) years’ recent experience working in an administrative or coordinator role in a health care, medical and/ or academic research setting.
• An undergraduate degree in a health related field is an asset.
• Previous experience in a health research environment is preferred.

• Coordinates the day-to-day administrative functions for the Director(s)/ Manager(s)/Research Leader(s) or designate(s) which includes organizing activities/initiatives/correspondence including scheduling and prioritizing appointments, arranging meetings, distributing agendas, taking meeting minutes, following up on action items, preparing correspondence and drafting presentations.
• Makes required travel arrangements and reservations including confirming dates, contacting travel agents, obtaining cost and billing information and submitting expense reports for reimbursement to the BCCSU Financial Manager. Verifies and forwards itineraries as required.
• Responds to verbal and written inquiries and forwards to appropriate designate. Identifies, prioritizes and takes follow-up action on items as required.
• Answers queries from trainees including summer, graduate or post-graduate students.
• Ensures academic materials are up to date which includes teaching dossier and curriculum vitae formats, academic institution templates, professional affiliations and annual memberships.
• Uploads and submits manuscripts, and supporting materials related to scientific publications to peer-reviewed journals platform.
• Assists with the submission of research grants for Investigators including collecting signatures and supporting documentation/ letters, ensuring all materials are uploaded onto the online platforms in a timely manner.
• Prepares expenses and related documentation by compiling receipts, credit card statements and completing cheque requests for reimbursement. Reviews and ensures appropriate account information is included on the documents.
• Liaises with internal and external agencies and works with confidential and sensitive information using discretion.
• Utilizes word processing, spreadsheet and graphics software to produce a variety of reports, correspondence and presentation materials for meetings/ seminars. Ensures materials, handouts, videos and other supplies for meetings/seminars are complete and available.
• Updates and maintains related filing systems for the designated leader/ project to ensure efficient and effective retrieval of information.
Performs other related duties as assigned.

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Reporting to the Principal Investigators and supervised by the Research Coordinator, the Research Study Outreach and Recruitment Coordinator operates as a member of a multidisciplinary, collaborative research team. The Research Study Outreach and Recruitment Coordinator facilitates the recruitment of potential study participants, through direct in-person, phone, and online outreach activities. This position contributes to the development and maintenance of contacts with individuals, community-based organizations, and service providers. The Research Study Outreach and Recruitment Coordinator will also support Interviewers in carrying out research activities as required, including conducting structured interviews of eligible research participants enrolled in various research studies, and assists in data collection, cleaning, and entry resulting from interviews.

Housed within the BCCSU there are three U.S. National Institutes of Health Research cohort studies of community-recruited people who use drugs: the Vancouver Injection Drug Users Study (VIDUS), the Aids Care Cohort to Evaluate Exposure to Survival Services (ACCESS) Study and the At-Risk Youth Study (ARYS). This position will assist in outreach and recruitment for the ARYS and VIDUS studies.

The BCCSU values and respects all members of its communities, each of whom individually and collaboratively make a contribution to transforming care, education, training, and research in this area.

• Sensitivity and understanding of substance use, and recovery-related issues, including drug policy and harm reduction.
• Strong interpersonal and relationship-building skills including exceptional communication skills (particularly oral).
• Outgoing and comfortable with initiating and maintaining relationships with community organizations.
• Excellent interpersonal skills including conflict management/crisis resolution skills.
• Self-directed and ability to work independently, as well as within a diverse team environment.
• Familiarity with Metro Vancouver (for Outreach) and community services related to substance use, mental health, and homelessness in the Downtown Eastside and Downtown South. Knowledge of services for youth an asset.
• Demonstrated computer skills including experience in Microsoft Office Suite (Word, Excel) and proficiency with data entry.
• Excellent time management and data entry skills are considered an asset.
• Demonstrated ability to establish priorities and meet deadlines.
• Demonstrates professional judgment when supporting participants and referring to appropriate services.
• Ability to set and maintain professional boundaries with research participants and Peer Research Associates.
• Physical ability to perform the duties of the position.

High school graduation plus two years’ recent, related experience in frontline/community services or community organizing experience with underserved communities including experience working with marginalized populations, such as youth with substance use, mental health issues, and unstable housing; OR an equivalent combination of education, training and experience. Preference for experience in Vancouver’s downtown Eastside and/or downtown South. We acknowledge that many forms of lived experience may meet or exceed the equivalent skills relevant for this job and encourage candidates with non-traditional equivalencies to apply. Research experience or training is an asset, particularly experience with semi structured or structured interviewing techniques. Current CPR, overdose response training, naloxone administration training is an asset.

• Recruits potential participants, provides information, and answers questions about research studies.
• Pre-screens potential research participants according to study protocols and enrols eligible participants.
• Networks with provincial community organizations/services in person, over the phone, by e-mail, or other means of communication as necessary.
• Establishes initial contact and builds and maintains relationships with community organizations.
• Conducts outreach off site at community services and/or other facilities with varying environments (e.g. drop-in centres, overdose prevention sites, shelters, non-profit residences, private SROs, health care facilities, public spaces in inner city and urban settings).
• Outreach activities will also include phone and internet-based communication (e.g. e-mail, Facebook, Twitter, and online forums).
• Provides presentations to community organizations as needed.
• Identifies and develops outreach and recruitment opportunities and creates related materials to support recruitment.
• Collaborates with Peer Research Associates and works in tandem with the Peer Research Coordinator with respect to outreach and recruitment activities.
• Accompanies and trains Peer Research Associates to engage with community partners.
• Assists with research activities as required including:
  • Conducts quantitative structured interviews with eligible participants and performs outreach for follow up interviews.
  • Adheres to informed consent procedures and ethical guidelines for research involving human subjects.
  • Reviews questionnaires for completeness and accuracy.
  • Ensures policies and procedures for data management are followed and all documents are entered and filed as required by ethical guidelines.
• Responsible for processing participant honoraria, including paying participant and recording honoraria for daily float reconciliation.
• Transports blood samples to St. Paul’s Hospital for HIV/HCV and STI testing as needed.
• Participates in knowledge translation presentations to community organizations as needed.
• Refers participants to appropriate services and/or provides initial support when required.
• Performs other related duties as required.

Click here to apply.