SUMMARY

Reporting to the Principal Investigators (PI) of the VIDUS, ACCESS and ARYS prospective cohort studies, the Cohort Research Manager is responsible for leading and supporting cohort research. Funded by the U.S. National Institutes of Health, these cohort studies represent some of the longest-running and largest prospective cohort studies of community-recruited people who use drugs in the world. Under the supervision of the cohort PIs, the Cohort Manager oversees research and safety protocols and systems to ensure the effective and ethical collection, storage, analysis, and dissemination of cohort data. Specifically, the Cohort Research Manager: is responsible for cohort research ethics applications; interfaces with the Centre for Heart Lung Innovation (HLI) for data management and programing as well as biorepository operations; oversees biorepository operations; represents the cohorts in external cross-cohort collaborations (e.g., the Collaborating Consortium of Cohorts Producing NIDA Opportunities); interfaces with external and internal investigators who intend to use the cohort data or conduct a sub-study and leads administration and reporting related to data sharing and transfer of biological samples (including research ethics approvals and compliance); leads and develops data sharing agreements for external data linkages; supports grant development and manages reporting requirements; supports the development of protocols for new data capture systems and measures; undertakes manuscript submissions, and manages tracking of cohort-related publications and grants; interfaces with BCCSU Communications Lead and contributes to cohort knowledge translation activities; oversees cohort-related finance; and supports cohort related human resources.



SKILLS
  • Strong project management skills and experience, including managing research organizations.
  • Ability to manage multiple competing priorities and projects simultaneously in a fast-paced environment under deadlines.
  • Excellent ability to work and learn independently with minimal supervision and ability to collaborate in a larger team.
  • In depth knowledge with the concepts of prospective cohort research and prospective cohort research design.
  • Computer literacy including experience in Microsoft Office suite and reference management tools (e.g., EndNote, Zotero)
  • Knowledge of electronic data capture system is an asset.
  • Ability to take initiative including independent thinking and creative problem-solving to implement project plans and realize project completion.
  • Exceptional organization, planning, analytical skills and meticulous attention to detail.
  • Advanced knowledge of research ethics principles, ethical research best practices and ethics reporting procedures for behavioural research ethics boards as they pertain to observational research among vulnerable and marginalized populations.
  • Familiarity with working environment Standard Operating Procedures (SOPs).
  • Highly developed analytical and critical thinking skills.
  • Excellent written and spoken communication and presentation skills, with a demonstrated ability to develop and maintain strong collaborative relationships with external service providers, community groups, and other healthcare decision makers.
  • Familiarity with grant and manuscript submission processes, and both local and federal funding sources and working with granting agencies.
  • Familiarity with budget development and working across government and agencies from development to execution.
  • Familiarity with provincial and national privacy and data sharing legislation.


EDUCATION
  • A Master’s degree in an area relevant to health or other relevant scientific discipline.
  • Minimum two (2) to five (5) years’ experience working in an academic research environment as a research coordinator or research assistant.
  • Minimum of two (2) to five (5) years of experience working with local community clinics, organizations and populations of people who use drugs.
  • Experience in conducting and/or managing interdisciplinary local, regional and national research.
  • Previous experience working with local and/or national or international research ethics boards.
  • Academic research background in substance use and addictions research is preferred.
  • TCPS-2 Ethics certification is a requirement.


DUTIES
  1. With support from cohort research and nurse coordinators, ensures cohort research ethics applications are in place with PHC, UBC and SFU Research Ethics Offices and ensure compliance with ethical standards and regulations.
  2. Manages procurement and cost-sharing agreements for cohort study supplies (e.g., urine drug screen testing, HCV testing, HIV and sexually transmitted disease testing).
  3. Monitors cohort study progress, including but not limited to recruitment and retention of participants, participant safety monitoring and reporting.
  4. Oversees cohort biorepository operations by ensuring that the standard operating procedures, research ethics requirements, and any other requirements from the funder (U.S. National Institute on Drug Abuse) are adhered to and updated in accordance with best practice standards, and supporting the PIs’ decision making process and administrative procedures for an external investigator’s use of biospecimen (e.g., handling material transfer agreements).
  5. Interface with HLI (Heart and Lung Institute) for data management, programing and biorepository operations, including monitoring costs.
  6. Ensures development, implementation and adherence to standard research operating procedures related to data programming, data quality, and data storage, safety and protection.
  7. Represents the cohorts in external cross-cohort collaborations (e.g., C3PNO) in terms of research operations.
  8. Supports cohort research collaborations and interfaces with external and internal investigators who intend to use cohort data or conduct a sub-study and leads administration and reporting related to data sharing and transferring of biological samples (including research ethics approvals, MoUs, and compliance).
  9. Supports, facilitates and manages data sharing agreements for external data linkages (e.g., with BC Ministry of Health, PopData BC, Health Authorities).
  10. Supports the development of protocols for new study measures and data capture systems.
  11. Supports grant development and manages reporting requirements for peer reviewed funding to funding agencies and universities as needed and communicates with study sponsors, as required.
  12. Undertakes manuscript submissions, and manages tracking of cohort-related publications and grants.
  13. Oversees cohort-related finances within the context of funding agency guidelines, operational demands and resource constraints and uses best practice methods to thoroughly monitor and adhere to allocated budgets, including: interface with BCCSU, PHC, UBC and SFU finance; responsible for understanding all relevant fiscal policies and procedures of universities, BCCSU/PHC and funding agencies, and ensuring that requirements and protocols are met; monitors burn rates and account balances, provides budget forecasts, supports the cost-effective operation of grant funds, and provides regular fiscal updates and plans to maximize research capabilities within available recourses.
  14. Supports cohort related human resources including: interfaces with BCCSU, PHC, UBC and SFU HR; supports onboarding of new hires (in collaboration with cohort research coordinators and BCCSU research project manager); provides feedback to PIs on staff performance and assists in determination of annual salary progression evaluations.
  15. Collaborates with BCCSU Communications Lead and cohort research coordinators, and contributes to cohort knowledge translation activities as well as other community engagement activities (e.g., community advisory board).
  16. Represents cohort studies on BCCSU committees related to shared resources including, but not limited to, data management, research space and human resource needs.
  17. With support from cohort research and nurse coordinators as well as others, develops and maintains standard operating procedures documents for the cohorts, including keeping track of any significant changes in the operations.
  18. Establishes positive working relationships and partnerships with a diverse set of stakeholders, including BCCSU, PHC, UBC, SFU, HLI, C3PNO, funding agencies, researchers, healthcare providers, community partners and policy stakeholders as appropriate.
  19. Keeps abreast of relevant scientific literature in the field of substance use.
  20. Engages in training and educational opportunities as appropriate.
  21. On call as required.
  22. Performs other related duties as required.


APPLY

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SUMMARY

Reporting to the BCCSU Executive Director(s) or designate(s), the Administrative Assistant to the Executive Director provides effective and efficient day-to-day administrative functions including scheduling and prioritizing appointments, arranging meetings, distributing agendas, taking meeting minutes, preparing correspondence, drafting presentations and organizing related travel needs. The Administrative Assistant liaises with internal and external organizations on behalf of the Office of the Executive Director(s). The Administrative Assistant assists with academic and research related duties such as journal submissions, maintaining curriculum vitae requirements (CV’s) and teaching dossiers, professional memberships and designations and the submission of research grants for Investigators. This position prepares incurred expenses for reimbursement liaises with internal and external agencies while working with confidential and sensitive information. </p<

The British Columbia Centre on Substance Use (BCCSU) is the provincial resource for evidence-based information and treatment guidance in the field of addiction. The BCCSU plays an advocacy role for positive and public policy change, reducing stigma, and supporting patients and their families. The BCCSU is committed to conducting and translating leading-edge research into improved addiction care across BC. The BCCSU develops training curricula, program standards, and practice guidelines for delivery throughout BC. The BCCSU builds collaborative networks across regional health authorities, researchers, educators, and care providers, and other allied care professionals across the province to ensure that research and innovation efficiently reach the people they are intended to serve. The administrative core of BCCSU is accountable for enabling the research, translation and practice of the organization through timely, innovative and sound management services. The BCCSU values and respects all members of its communities, each of whom individually and collaboratively contribute to transforming care, education, training, and research in this area.



SKILLS
  • Ability to type at a minimum of 60 WPM.
  • Ability to operate related office equipment.
  • Demonstrated ability to work in a team environment with minimal supervision, establish priorities and meet deadlines.
  • Exceptional organizational, time management and problem-solving skills.
  • Demonstrated ability to communicate and respond effectively to inquiries, both verbally and in writing.
  • Flexibility to meet and adapt to changes in organizational priorities.
  • Ability to coordinate complex meetings with internal and external contacts.
  • Intermediate word processing, spreadsheet, presentation, desktop publishing and database software skills.
  • Excellent interpersonal skills, including tact and diplomacy.
  • Ability to maintain effective working relationships with internal and external individuals and organizations.
  • Demonstrated attention to detail, capability of decision making and problem solving within predetermined guidelines.
  • Ability to handle confidential information with discretion.
  • Comprehensive knowledge of the sensitivity to issues around substance use.


EDUCATION

A level of education, training and experience equivalent to a diploma or degree in a related field plus a minimum of three (3) years’ recent experience working in an administrative assistant for a senior leader in a health care, medical and/or academic research or equivalent setting. An undergraduate degree in a health related field is an asset. Previous experience in a health research environment is preferred.



DUTIES
  • Coordinates the day-to-day administrative functions for the Executive Director(s) or designate(s) which includes organizing activities/initiatives/correspondence including scheduling and prioritizing appointments, arranging meetings, distributing agendas, taking meeting minutes, following up on action items, preparing correspondence and drafting presentations.
  • Makes required travel arrangements and reservations including confirming dates, contacting travel agents, obtaining cost and billing information and submitting expense reports for reimbursement to the BCCSU Financial Coordinator. Verifies and forwards itineraries as required.
  • Responds to verbal and written inquiries and forwards to appropriate designate. Identifies, prioritizes and takes follow-up action on items as required.
  • Utilizes word processing, spreadsheet and graphics software to produce a variety of reports, correspondence and presentation materials for meetings/seminars. Ensures materials, handouts, videos and other supplies for meetings/seminars are complete, accurate and available.
  • Liaises with internal and external agencies on behalf of Executive Director(s) including staff within PHC and Health Authorities, government, Foundations, Research Agencies and Universities and works with confidential and sensitive information using discretion.
  • Ensures academic materials are up to date which includes teaching dossier and curriculum vitae formats, academic institution templates, professional affiliations and annual memberships.
  • Uploads and submits manuscripts, and supporting materials related to scientific publications to peer-reviewed journals platform.
  • Assists with the submission of research grants for Investigators including collecting signatures and supporting documentation/ letters, ensuring all materials are uploaded onto the online platforms in a timely manner.
  • Prepares expenses and related documentation by compiling receipts, credit card statements and completing cheque requests for reimbursement. Reviews and ensures appropriate account information is included on the documents.
  • Liaises with internal and external agencies including staff within PHC and Health Authorities, government, Foundations, Research Agencies and Universities and works with confidential and sensitive information using discretion.
  • Updates and maintains related filing systems for the designated leader/ project to ensure efficient and effective retrieval of information.
  • Performs other related duties as assigned.


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SUMMARY

Reporting to the Research Coordinator, the Interviewer, iOAT Study operates as a member of a multidisciplinary, collaborative research team. The Interviewer recruits and pre-screens potential study participants, conducts structured interviews of eligible research participants enrolled in various research studies; and assists in data collection, data cleansing, and data entry resulting from interviews. The Interviewer also performs outreach activities and connects people with community services as required.



ORGANIZATION

The British Columbia Centre on Substance Use (BCCSU) is the provincial resource for evidence-based information and treatment guidance in the field of addiction. The BCCSU plays an advocacy role for positive and public policy change, reducing stigma, and supporting patients and their families. The BCCSU is committed to conducting and translating leading-edge research into improved addiction care across BC. The BCCSU develops training curricula, program standards, and practice guidelines for delivery throughout BC. The BCCSU builds collaborative networks across regional health authorities, researchers, educators, and care providers, and other allied care professionals across the province to ensure that research and innovation efficiently reach the people they are intended to serve. The administrative core of BCCSU is accountable for enabling the research, translation and practice of the organization through timely, innovative and sound management services. The BCCSU values and respects all members of its communities, each of whom individually and collaboratively contribute to transforming care, education, training, and research in this area.



SKILLS
  • Exceptional communication skills, both oral and written.
  • Excellent interpersonal skills including conflict management / crisis resolution skills.
  • Organized with meticulous attention to detail.
  • Ability to work independently.
  • Demonstrated computer skills including experience in Microsoft Office Suite (Word, Excel) and proficiency with data entry.
  • Excellent time management and data entry skills.
  • Demonstrated ability to establish priorities and meet deadlines.
  • Demonstrates professional judgment when supporting participants and referring to appropriate services.
  • Physical ability to perform the duties of the position.


EDUCATION
  • High School diploma or equivalency required.
  • Bachelor’s degree in health care, social services or social sciences preferred.
  • Two years’ experience in frontline services. Preference for experience in Vancouver’s Downtown Eastside.
  • Experience working with marginalized populations, such as people with substance use disorders, mental health issues, and unstable housing.
  • Experience with semi structured or structured interviewing techniques.
  • Research experience or training is an asset.
  • Current CPR and naloxone administration training an asset.


DUTIES
  • Recruits potential participants, provides information and answers questions about research studies.
  • Pre-screens potential research subjects in person according to study protocols and enrolls eligible participants.
  • Conducts quantitative structured interviews with eligible participants and performs outreach for follow up interviews.
  • Conducts outreach and interviews off site at facilities with varying environments (e.g. drop-in centres, shelters, non-profit residences, private SROs, health care facilities, public spaces in inner city setting) using approved transportation options.
  • Adheres to informed consent procedures and ethical guidelines for research involving human subjects. Reviews questionnaires for completeness and accuracy.
  • Ensures policies and procedures for data management are followed and all documents are entered and filed as required by ethical guidelines.
  • Responsible for processing participant honoraria, including paying participant and recording honoraria for daily float reconciliation.
  • Conducts onsite urine drug testing as required by study protocol.
  • Participates in knowledge translation presentations to community organizations as needed.
  • Assists with training staff on data collection protocols as needed.
  • Refers participants to appropriate services and/or provides initial support when required.
  • Performs other related duties as required.


APPLY

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The iOAT Study is a provincial evaluation to assess short and long-term client-based outcomes over a five year follow up period through client interviews, urine drug testing and linkage to data held in a range of health and social databases. This study aims to generate practice-based evidence for the provision of injectable opioid agonist treatment, in real time as the province scales up treatment within diverse clinical models of care. More information found here https://www.bccsu.ca/ioat-study/ The British Columbia Centre on Substance Use (BCCSU) is the provincial resource for evidence based information and treatment guidance in the field of addiction. The BCCSU plays an advocacy role for positive and public policy change, reducing stigma, and supporting patients and their families. The BCCSU is committed to conducting and translating leading-edge research into improved addiction care across BC. The BCCSU develops training curricula, program standards, and practice guidelines for delivery throughout BC. The BCCSU builds collaborative networks across regional health authorities, researchers, educators, and care providers, and other allied care professionals across the province to ensure that research and innovation efficiently reach the people they are intended to serve. The administrative core of BCCSU is accountable for enabling the research, translation and practice of the organization through timely, innovative and sound management services. The BCCSU values and respects all members of its communities, each of whom individually and collaboratively make a contribution to transforming care, education, training, and research in this area.



SUMMARY

Reporting to the Manager, Principal Investigator or other designate, the Research Assistant provides operational and administrative support to the Principal Investigator(s) and other staff in the implementation and conduct of various research studies and related activities in accordance with applicable policies, standards, procedures, and protocols.



ORGANIZATION

The British Columbia Centre on Substance Use (BCCSU) is the provincial resource for evidence-based information and treatment guidance in the field of addiction. The BCCSU plays an advocacy role for positive and public policy change, reducing stigma, and supporting patients and their families. The BCCSU is committed to conducting and translating leading-edge research into improved addiction care across BC. The BCCSU develops training curricula, program standards, and practice guidelines for delivery throughout BC. The BCCSU builds collaborative networks across regional health authorities, researchers, educators, and care providers, and other allied care professionals across the province to ensure that research and innovation efficiently reach the people they are intended to serve. The administrative core of BCCSU is accountable for enabling the research, translation and practice of the organization through timely, innovative and sound management services. The BCCSU values and respects all members of its communities, each of whom individually and collaboratively contribute to transforming care, education, training, and research in this area.



SKILLS
  • Demonstrated knowledge in using NVivo, PubMed, Medline, Google Scholar, Microsoft Office Software, and reference manager software and e-mail and Intranet.
  • Knowledge of basic research design and protocol development.
  • Effective interview skills, ability to establish rapport, ability to assess a situation and respond accordingly.
  • Excellent time management skills including the ability to prioritize work and meet deadlines.
  • Demonstrated data entry and data management skills.
  • Demonstrated knowledge of terminology relating to substance use.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to work collaboratively with other team members and ability to work independently with minimum supervision.
  • Ability to conduct literature searches and synthesis of findings.
  • Physical ability to perform the duties of the position.


EDUCATION

Bachelor’s Degree in a relevant discipline. One (1) to three (3) years’ previous research experience or an equivalent combination of education, training and experience. Experience with recruitment, interviewing and data collection in research studies, and with marginalized populations is an asset.



DUTIES
  • Prepares data collection forms, study consent forms, and recruitment materials.
  • Recruits, screens, schedules and evaluates research participants.
  • Performs data coding, entry, checking using electronic data capture systems.
  • Collects back-up source documentation as required.
  • Understands the data requirements of various study protocols.
  • Updates and maintains study databases and develops source document worksheets.
  • Maintains strict confidentiality and ethical requirements related to identification and release of study data.
  • Assists in the preparation and submission of research protocols for funding applications and REB review.
  • Conducts literature reviews and assists in the development of proposals and associated documents.
  • Participates in ongoing training and efforts to ensure data integrity.
  • Analyzes data (qualitative and quantitative), under the guidance of the Principal Investigator or designate, using relevant information systems to perform statistical analysis where appropriate.
  • Supports the development of academic outputs, including presentations and manuscripts.
  • Supports the preparation of relevant research and reports as directed by the Principal Investigator or designate. This would include activities such as but not limited to: taking and preparation of minutes, document writing and editing, graphics or other visual material preparations.
  • Performs other related duties as required.


APPLY

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Addiction Medicine Career Opportunities in Health Authorities


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E: [email protected] | T: (778) 945-7616 | F: (604) 428-5183

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